Terms and Conditions

1. Using Common Ground Software

1.1 CGScholar and CGPublisher are online software environments that allow knowledge producing communities to collaborate in the creation of works of intellectual property, and then communicate these works to the public through the Internet.

1.2 CGScholar and CGPublisher are online computer software. To use CGScholar or CGPublisher, you need a computer with Internet access, a recent release of a web browser, and software for creating digital content.


2. Copyright

The creators of the works on this site ask that you respect their rights. All software and content in CGScholar and CGPublisher is copyrighted and protected by U.S. and international copyright laws. In viewing this site, purchasing work, or downloading a work at no charge, you, the consumer, agree to the following conditions:

2.1 Copyright: As well as content developed by Common Ground Publishing (“CGP”), the various creators and contributors involved in publishing through this website are the copyright, owners. They, and the publisher, CGP, ask that you respect their copyright.

2.2 Fair Use: In the case of publications that draw on the content of this work, fair use is allowed. This includes short quotations for the purposes of criticism, commentary, news reporting, teaching, research or scholarship. The publisher defines fair use as up to five consecutive sentences directly quoted at one time, as in the case of prose, or up to five lines, but no more than one tenth of the text, in the case of poetry. Diagrams, tables or images may not be used without attaining written permission from CGP. To attain permission to use diagrams, tables or images, please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: JOURNALS
Subject Line: PERMISSION TO USE IMAGES

2.3 Permission to Reproduce: To attain permission to reproduce, please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: JOURNALS
Subject Line: PERMISSION TO REPRODUCE

If you wish to copy all or part of a work in any way you may (e.g., duplicating the electronic file, quoting in another work beyond what CGP define as “fair use”, or photocopying). A fee will be assessed based on the terms and conditions the user is reproducing the content (i.e., copying the electronic file to distribute to students are assessed a larger fee than someone copying an electronic file for single use). The creators of the work rely on your honesty. However, you will be held liable for any infringement of U.S. and international copyright laws for which you are responsible.

2.4 Rights of Acknowledgment: You are required to respect the creator’s “moral rights”, including the right to attribution and the right to be spoken about fairly. Plagiarism of copyright owner’s or publisher’s work is strictly prohibited. Always acknowledge and accurately cite sources in the case of quotes that constitute “fair use”, or when you have received permission from CGP to reproduce. Also, make sure you acknowledge and cite your source when you are paraphrasing another person’s ideas or expression.

2.5 Privacy: If you have so indicated at the point of purchase, CGP, the host of the CGScholar or CGPublisher software, may send you information by email. Information about you and your purchase will not be passed on to any other person or organization.

2.6 Copying: You may not copy the typeset or printed version of any work published on this site without written permission of CGP. To attain permission, please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: JOURNALS
Subject Line: PERMISSION TO COPY

In the case of the electronic version of this work, either purchased as a single product or made available through subscription, you may:

  • Keep one copy of the file on your computer or a removable storage medium.
  • Make a second copy onto another storage medium for the purpose of backing up your computer.
  • Copy it onto another computer or storage medium, providing you remove it from your original computer or storage medium.
  • Print out one copy on paper.

But you may not:

  • Make a copy of the file, other than for the purpose of computer backup or moving it from one location or storage medium to another.
  • Break the file into sections (it must always remain as a whole file), or remove the copyright information.
  • Sell or give away the file to another person. If another person wants a copy, you should direct them to our conference sites where they can purchase a copy.
  • Email the file to another person. Emailing a file as an attachment is a form of copying.
  • Share the document via a cloud service over the Internet, or by sharing the document through a mobile device. Sharing a file is a form of copying.
  • Print out more than one copy of this file, or photocopy the printout.

In making a purchase, downloading an electronic work or establishing a CGScholar or CGPublisher account, you have agreed to the above conditions.


3. Payment Policy – Conferences

3.1 Payment Deadline: Payment information is due within seven days of receiving your registration invoice. Please note: Registrants with presentations that register early are given preference for scheduling. Payments must be completed no later than two weeks before the first day of the conference. If you have submitted a proposal, you will not be scheduled in the conference program until full payment is received.

3.2 Payment Options: Payment may be made by check, bank transfer or credit card. All payments must be made in U.S. Dollars (USD).

3.2a Payment by Bank Transfer: Bank transfers should include an additional $30 (USD) bank fee. (This bank fee covers intermediary banks’ service charges.) All bank charges for remittances are to be borne by the participant. Failure to pay this fee may result in an incomplete registration.

Please include your registration number in the description section of your transfer.

For your convenience, here is the required information for a bank transfer:

Account Name: Common Ground Publishing, LLC
Account Number: 729316554
Bank name: JPMorgan Chase Bank, N.A.
SWIFT Code: CHASUS33
Routing/ABA Number: 07000013
Bank Address: 201 W. University Ave Champaign, IL 61820 USA

You MUST send confirmation to our Support Center and input the following in the sections mentioned below:

Topic: ACCOUNTS
Subject Line: BANK TRANSFER DETAILS
Message: Please include your bank transfer information (e.g., Date of Transfer, Amount, Invoice/Registration Number, and Name of Remitter).

Failure to send this confirmation through the Support Center will result in delays in processing your registration and may prevent your presentation from being scheduled.

3.2b Payment by Check: Make checks payable to “COMMON GROUND PUBLISHING” in USD. Your name and registration number must be typed or printed clearly on the bottom of the Check or the Check stub. Failure to provide this information will result in delays in processing your registration and may prevent your presentation from being scheduled.

For Checks in USD, please mail them to:

Common Ground Publishing
University of Illinois Research Park
2001 South First St, Suite 202
Champaign, IL 61820 USA

3.3c Payment by Credit Card*: This is the quickest and most convenient form of payment. You will need to supply your Card Type (e.g., Visa, MasterCard, Discover or American Express), card number, card verification number, expiration date and name on the card by inputting the information on to your secure CGPublisher account. Please note: All transactions by credit card will appear on your statement as payment to “Common Ground Publishing.”

Note for non-US Residents paying by credit card: Please notify the card-issuing bank of a forthcoming charge by Common Ground Publishing in U.S. Dollars prior to uploading the card information.

*CGP adheres and complies with the PCI Security Council Standards.

3.3 Institutional Payments: If CGP has not received an institutional payment two weeks before the conference start date, we will require you to pay individually. As soon as the institutional payment is made, we will make a refund to you by the same method.


4. Returns and Refunds – Physical and Electronic Products

4.1 Physical Products: All printed materials are non-refundable. If there is an issue with your order, please submit your issue to our Support Center and input the following in the sections mentioned below:

Topic: ACCOUNTS
Subject Line: ORDERS

4.2 Electronic Products: Returns are not accepted on electronic materials, nor refunds given. This includes online memberships to each of our knowledge communities.


5. Cancelation/Refund Policy

5.1 Registration Fees: If you are unable to attend the conference AND are unable to transfer your registration to another person, you may request a refund of part of your conference registration fee, in accordance with the policies below. You need to send CGP a written request to our Support Center and input the following in the sections mentioned below:

Topic: ACCOUNTS
Subject Line: REFUND REQUEST
Message: Please include your registration number, so that we can identify your registration and process your request.

The amount you are refunded will depend upon the date that we receive your request. (For other options, please also see ‘5.5 Changing Your Registration Type’ and ‘5.6 Substitution Policy’.)

Refund Policy:

  • If you cancel your registration and submit your written request for a refund earlier than 60 days prior to the first day of the conference, you will be refunded 80% of your registration fees.
  • If you cancel your registration and submit your request for a refund within 60 AND 30 days prior to the first day of the conference, you will be refunded 50% of your registration fees.
  • If you cancel your registration and submit your request for a refund less than 30 days prior to the first day of the conference, you will receive no refund.
    • No exceptions to the cancelation/refund policy for registrants unable to obtain a travel visa. Obtaining a travel visa is the responsibility of the registrant. CGP will assist by providing an invitation letter for paid registrants but we are not an authority on visa issues, nor can we help with expediting the visa process.
    • No exceptions to the cancelation/refund policy for registrants due to travel related issues, natural disasters, or other acts of God.

Note: Any monies intended for refund that are not collected 60 days after the first day of the conference will be forfeited. CGP promises to contact diligently anyone due a refund, via email, during the 60 day period.

Offset Policy:

  • You can cancel your registration up to two weeks before the first day of the conference and offset registration fees to an identical registration type at another CGP conference for the same registrant with a $50 (USD) administrative fee applied. Once a registration fee is offset to another conference, it is no longer eligible for a refund under any circumstances, nor is it eligible to be offset or substituted again.

Please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: ACCOUNTS
Subject line: OFFSET REQUEST
Message: Please include your registration number, so that we can identify your registration and process your request.

In the highly unlikely event that we, CGP, must cancel a conference, all fees paid will be refunded.

Since all payment information is removed from our database to protect your financial security, IT IS YOUR RESPONSIBILITY TO REPLY TO THE CANCELLATION NOTIFICATION WITH THE APPROPRIATE FINANCIAL INSTITUTION INFORMATION (e.g., credit card details, bank information, etc.) TO PROCESS THE REFUND. We will attempt to process all refunds within seven to fourteen business days of the cancelation notification; however, this relies heavily on your cooperation.

CGP will also allow you to transfer your registration to any other conference without an administrative fee. All proposals will have to be resubmitted to ensure that they fit within the new conference’s guidelines.

5.2 Community Membership

Refund Policy: ALL Community Memberships are non-refundable.

5.3 Extra Fees (including, but not limited to, accommodations, conference dinners, and conference tours): If you are unable to attend a conference dinner, tour or any other accommodations, you may request a refund of the extra fees, in accordance with the policies below. You must send CGP a written request to our Support Center and input the following in the sections mentioned below:

Topic: ACCOUNTS
Subject line: REFUND REQUEST
Message: Please include your registration number, so that we can identify your registration and process your request.

The amount you are refunded will depend upon the date that we receive the request. (Substitutions are possible; up to one week prior to the first day of the conference.)

Refund requests for extra fees received less than 30 days prior to the first day of the conference will be processed after the conference.

Refund Policy:

  • If you cancel your extra fees and submit your written request for a refund earlier than 30 days prior to the first day of the conference, you will be refunded 100% of your extra fees.
  • If you cancel your extra fees and submit your request for a refund within 30 AND 10 days prior to the first day of the conference, you will be refunded 50% of your extra fees.
  • If you cancel your extra fees and submit your request for a refund less than 10 days prior to the first day of the conference, you will receive no refund.
  • No exceptions to the cancelation/refund policy for registrants due to travel related issues, natural disasters, other acts of God, and issues with attaining a visa.

5.4 Refund Processing Time: Please allow seven to fourteen business days to receive any refund.

5.5 Changing Your Registration Type: You may change your registration type if you wish. At any time before the conference, you can upgrade your registration and no fees will be charged. Also, if you are unable to attend the conference after we have received payment, you may change your registration type to a Community Membership and a $50 (USD) administrative processing fee will be retained by CGP. (If the change occurs less than 60 days before the first day of the conference, eligible refunds will be administered according to the refund policy - see ‘5.1 Registration Fees’.)

  • In the event that an individual who is eligible for the Returning Member Registration pays for another registration type, CGP will issue a refund for the difference between the two rates as long as a written request to do so is received within 30 days of the registration payment. After that time, requests will be subject to our standard policies for changing registration types.
  • Please see the Registration page of the conference website for pricing specific to each conference.

Please submit your written request to our Support Center and input the following in the sections mentioned below:

Topic: CONFERENCES
Subject line: REGISTRATION CHANGE REQUEST
Message: Please include your registration number, so that we can identify your registration and process your request.

5.6 Substitution Policy: Attendee substitutions are allowed, but the notification in writing must be received. Registrants who fail to attend the conference and do not notify CGP forfeit full payment and are not eligible for refunds or offsetting their registration to another conference.

Please submit your written request to our Support Center and input the following in the sections mentioned below:

Topic: CONFERENCES
Subject line: SUBSTITUTION REQUEST
Message: Please include your registration number, so that we can identify your registration and process your request.

5.7 Cancelations in the Event of Plagiarism: In the event that CGP identifies plagiarized material in an author's submission, the author's registration and payment will be forfeited


6. Disclaimers

6.1 As a software provider, CGP does not endorse any products marketed through its software and accepts no liability or responsibility for any aspects of any of the works published using the software. If you have any difficulties, please contact the publisher directly.

6.2 Publishers may use the CGScholar and CGPublisher software to sell creators’ works, or as a consumer, you may use the software to purchase works. CGScholar and CGPublisher simply provide a medium for these transactions. All responsibility for product delivery, quality, and content rests with the publishers.

6.3 As a software provider, CGP has no control over the content. The copyright of all content entered into or uploaded to the software is the creators, contributors, and publishers. The responsibility for that content is entirely theirs. CGP may, however, at its own discretion terminate without notice any person or organization's access to CGScholar or CGPublisher and remove any part or any of the content that a person or organization has stored on CGP’s server. You agree that CGP will not be liable to you or any other person or organization if we take any of these actions.

6.4 CGP does not guarantee the accuracy or legality of any content posted on the web or published using the CGScholar or CGPublisher software. As a consequence, CGP will not accept any claims made against us about this content.

6.5 CGP will not take any responsibility for the use of your account by other people, with or without your permission, and expressly forbids you from permitting another person to use your account or giving them your password.


7. Privacy and Security

7.1 CGP respects the privacy of the users of its software and the visitors to the sites generated using the software. No personal or contact data will be passed on to any other person or organization without your permission, or unless the law requires. CGP may from time to time contact all users of CGScholar or CGPublisher on matters connected with its software and related services.

7.2 CGScholar and CGPublisher have a private collaborations space and a public communications space. All data entered into the private collaborations space, including all contact details, will be accessible to persons and representatives of organizations with whom you choose to collaborate (other creators or contributors to a work, publishers and conference organizers as nominated or agreed by you). However, none of this data will be divulged to any other person or organization, nor will it be made public through the web, without your permission or posting by you to your CGScholar or CGPublisher-generated webspace.

7.3 Publishers and conferences using this software are expressly forbidden to send invitations to collaborate, or any other material, to users of CGScholar or CGPublisher who have not made first contact with them, either through CGScholar or CGPublisher or some other verifiable means. CGP reserves the right to remove publishers or conferences who initiate contact with registered users of CGScholar or CGPublisher. If you believe you were contacted incorrectly or improperly, please contact us through our Support Center and input the following in the sections mentioned below:

Topic: JOURNALS
Subject line: SOLICITED IMPROPERLY

7.4 CGScholar and CGPublisher require that “cookies” be enabled on your web-browser. Data that is collected using cookies will be aggregated, for instance, as a part of general website usage statistics made available to publishers. No individuals will be identified.

7.5 Personal information, credit card or bank account details, content not yet posted to the web, and unpublished content is all stored securely on the CGP server. It can only be accessed by persons or organizations that have permission to access that data.

7.6 Registration and attendance at, or participation in, any CGP conferences and other activities constitutes an agreement by the registrant or attendee to CGP’s use and distribution (both now and in the future) of the registrant’s or attendee’s image, likeness, and appearance in photographs of such events and activities.


8. About these Conditions

These conditions may be updated from time to time. The current agreement is posted on every page of this website and replaces all earlier agreements. Please return to these conditions regularly to check for updates. This agreement is governed by the laws of the state of Illinois in the United States of America, where CGP’s main office and development team are located.